Executive/Personal Assistant to the CEO

The Executive Assistant will possess exceptional written, verbal, and interpersonal skills with the ability to develop and maintain business relationships with a high degree of professionalism. The successful candidate will have excellent organization and planning skills with superb attention to detail and analytical thinking. The ideal candidate will have the ability to manage multiple tasks efficiently and to prioritize work and manage deadlines and deliverables.

The Executive Assistant will be flexible and thrive in a fast-paced, dynamic environment, with rapid change in priorities, and will have the ability to use discretion and judgment in dealing with sensitive or confidential information. S/He will also have the ability to foster teamwork and contribute to a positive, energetic, collaborative environment. The EA will be independent, capable of working effectively with minimum guidance and follow-up as needed without supervision.

Responsibilities

CEO Support both business and personal

Oversee scheduling, calendars and expense reports for the CEO and executive team

Plan travel efficiently and cost effectively and respond to changed needs

Provide up-to-the-minute support and respond to changes in schedule and priority

Compose and proofread correspondence, memos, presentations and other materials

Contribute to organization and maintenance of company records

Run office errands

Assist HR with interview scheduling, preparation for new hires, and onboarding, etc.

Manage office facilities

Skills Required

Superior knowledge of basic computer programs (Mac, Word, Excel, PowerPoint others)

Knowledgeable on travel applications, gotomeeting

Passionate about the mobile space – must want to learn how to build an app using our CMS

Ability to take initiative, organize and complete tasks and special projects with a minimum of supervision, and to manage several tasks at once.

Strong analytical skills.

Ability to compose and type correspondence accurately and proficiently.

Ability to work well with people and to communicate effectively with all levels of staff, both verbally and in writing.

Comfort with information technology, able to troubleshoot and problem solve independently.

Available for the CEO via phone and email after normal business hours.

Strong ability to write, edit and proofread with accuracy and attention to detail.

Polished, professional demeanor and an outstanding ability to balance competing priorities.

Education and Experience Required

Bachelor’s degree, 2 years experience.

Some travel may be required.