Our client, a boutique Private Equity firm located in midtown is seeking a top notch Temp to Perm Executive Assistant to help to assist their small but growing office. The person in this position will be responsible for providing right-arm support to the Founder and Managing Partner at the firm as well as assist with light office management, vendor relations and investor relations.
The ideal candidate is a go getter who has a no task is too small mentality. The position is new and this person should be motivated to make it their own and add a flare of creativity to it. A candidate who has the ability to think beyond basic solutions and apply smart decisions is ideal.
Responsibilities: - Arrange travel, coordinate schedules and draft presentation materials - Manage incoming correspondence (phone, email, fax) with attention to detail and accuracy - Manage calendars and schedule meetings - Manage all expenses and prepare supporting documentation - Assist with personal work such as online accounts, personal travel planning, appointments and subscriptions - Prepare materials for meetings and assist with research - Assistance with a large variety of ad-hoc requests on a daily basis with attention to detail and creativity - Manage vendors, billing and maintain accurate recordkeeping of all expenses - Assistance with basic human resource functions - Maintain statements including corporate, investor, employee and vendor files - Liaise with accounting, legal, insurance and other service providers to facilitate the day to day operations of the firm - Manage and plan office activities and events - Assist with presentation materials, office supplies and corporate accounts - Manage office space and coordinate maintenance
Requirements: - 3-5 years of relevant experience, ideally in the financial services field - Degree preferred - Strong proficiency in MS Office Outlook, Word, PowerPoint and Excel - Excellent organizational, planning, and problem solving skills - Demonstrated strong interpersonal skills - Strong communication skills; both written and oral - Self motivated, reliable, resourceful, enthusiastic with a high energy level - Flexible and adaptable personal style with a passion for excellence
COMPENSATION: 65-80k DOE + benefits + bonus
HOURS: 8:30am – 6/6:30pm with flexibility
THIS IS A TEMP TO PERM POSITION. PLEASE DO NOT APPLY IF YOU ARE CURRENTLY WORKING.
